Trailers
Trailer Rental Software
Take trailer bookings online, deliver to campgrounds, and get deposits and signed contracts without the spreadsheet.
BookCollie is trailer rental software for businesses renting travel trailers, camper trailers, toy haulers and cargo or utility trailers. Renters book and pay on your own booking site, choose campground delivery or pickup, tell you what they'll tow with, and sign your contract before the trailer leaves the yard.
14-day free trial · No credit card · 0% booking commission
Sound familiar?
What running a trailer rental business by hand costs you
Double-booked weekends
A trailer booked by phone and online for the same July weekend, and an apology call to make.
Chasing deposits and balances
Down payments in one place, balances due a week out in another, and deposits refunded by hand.
The wrong tow vehicle
A renter shows up with an SUV that can't safely pull the trailer they booked.
How it works
Up and running in an afternoon
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1
Add your fleet and prices
Add your trailers, or paste your website address and let AI import them. Set your rates by season and rental length, your deposits and your cancellation rules.
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2
Share your booking site
Publish your booking site with your logo and colors, then put the link on your website, Google Business Profile and socials.
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3
Renters book, pay and sign online
They see live availability and the full price, pay by card, and sign your agreement before they arrive. Everything lands in your calendar.
Features
Everything your trailer rental business needs
Delivery to campgrounds
Delivery areas with their own rates, the campgrounds and RV parks you serve with their own fees and minimum stays, and a discount when renters tow it themselves.
Tow-vehicle questions and checks
Renters enter their tow vehicle at checkout. Tow capacity, hitch ball, wiring and brake controller are checked against the trailer.
Real-time availability calendar
One row per trailer, grouped by model, with turnover time between rentals. No double bookings, ever.
Pricing by season and rental length
Rates by season and number of nights or days, per delivery area, with minimum rentals for peak weeks and events.
Down payments and payment plans
A down payment at booking and the balance charged automatically before pickup.
Security deposit holds
Held on the renter's card shortly before pickup and released automatically after return.
Online contracts with e-signature
Your own contract, sent with every booking and signed before pickup.
Every trailer, its own record
VIN, plate, registration and insurance expiry, specs and photos, shared by model where they're the same.
Check-out and check-in
Record when each trailer left and came back, and flag late returns.
How it works
Delivered, or towed away
Every booking is a delivery or a pickup, each with its own steps. Deliveries get the right campground fee; pickups get a tow vehicle check and a license on file before the keys change hands.
Your booking site
Renters book in a couple of minutes, on any phone
Renters pick a trailer and dates, choose their campground or pickup, add a generator or camp kit, and see the full price with delivery and tax. They pay the down payment, tell you their tow vehicle if they're picking up, and sign your contract online.
- Live availability, updated the moment anything is booked
- The full price before checkout, with fees, add-ons and tax
- Book and pay instantly, or send a request for you to approve
Travel trailer rental software for delivery fleets
Many travel trailer rental businesses never hand over a hitch: they tow the trailer to the campsite, level it, set it up and collect it after. BookCollie is built for that. Each location has its own delivery areas and seasons, each campground its own delivery fee and minimum stay, and a booking can be a delivery or a pickup with its own rules.
Need to deliver somewhere that isn't on your list, like a private home near the park? Staff can add a one-off address with its own fee, and save it as a regular place if it comes up again.
Camper rental software for renters who tow
When renters tow it themselves, you need to know they can do it safely. BookCollie asks for the tow vehicle at checkout and checks it against the trailer, keeps the renter's driver's license on file with an expiry warning, and lets you flag anyone on a do-not-rent list.
Utility, cargo and car hauler trailers work the same way, with hourly, daily and weekly rates for local hauling jobs.
Built for rentals, not tours
A rental isn't a ticket
General booking tools were built for tours, classes and party gear. A trailer rental has a VIN and a registration that expires, a delivery to a campsite or a tow vehicle to check, a turnover before the next renter and a deposit riding on it. BookCollie tracks each trailer as its own unit, with all of that built in.
- Tour booking tools
Seats on a departure
Head counts and guides
One waiver per booking
- BookCollie
Each unit tracked on its own
Turnover time and deposits
Agreements and waivers, signed online
Free resources for trailer rental businesses
Free template
Free Trailer Rental Agreement Template
A free, editable trailer rental agreement for utility, cargo, car hauler and travel trailers. Fill it in online and download Word or PDF.
Guide
How to Start a Trailer Rental Business
A step-by-step guide to starting a trailer rental business: which trailers to buy, startup costs, insurance, pricing and your first bookings.
FAQ
Trailer rental software questions
Something else? Email support@bookcollie.com and a real person answers.
Can I deliver travel trailers to campgrounds?
How does the tow-vehicle check work?
Can I take a down payment and charge the rest later?
How do security deposits work?
Does it work for cargo and utility trailers too?
Is there a commission on bookings?
Put your trailers online today
Start your 14-day free trial. Import your fleet from your website in minutes and take your first online booking today.
No credit card · 0% booking commission · Cancel anytime