1. Parties and rental period
This RV Rental Agreement ("Agreement") is made between [Business name], [Business address], [Phone], [Email] ("Owner"), and the person named below ("Renter").
- Renter: [full name], [address], [phone], [email], date of birth [date]
- Rental period: from [date] at [time] to [date] at [time]
- Pickup and return: [location, or delivery to campground and site]
The rental begins when the Renter takes possession of the RV, or when the Owner finishes setting it up at a delivery location, and ends when the RV is returned to the Owner and checked in.
2. The RV and equipment
The Owner rents to the Renter the following recreational vehicle ("RV"):
- RV: [year, make, model, length]
- VIN: [VIN]; plate: [plate and state]
- At pickup: odometer [miles], generator [hours], fuel [level], propane [level], fresh water [level], grey and black tanks empty
- Included equipment: [[awning, leveling blocks, sewer hose, power cord and adapters, kitchen kit, linens, other]]
The Renter has inspected the RV and its systems and agrees they are in good condition, except as noted on the check-out inspection.
3. Drivers
Only the Renter and the approved drivers listed here may drive or tow the RV: [names and license numbers]. Each driver must be at least [age] years old and hold a valid driver's license for the RV's class. The Renter is responsible for every driver and passenger.
4. Mileage and generator
The rental includes [Miles included]. Miles beyond that are charged at [Extra miles]. Generator use is charged at [Generator use]. Odometer and generator hours are recorded at pickup and return.
5. Fuel, propane and tanks
The Renter will return the RV with the same fuel and propane levels as at pickup, or pay to refill them at the Owner's posted rates. The Renter will empty the grey and black tanks before return using an approved dump station; otherwise a dumping fee of [Tank dumping fee] applies. Only RV-safe toilet paper and chemicals may be used.
6. Pets and smoking
[Choose one: Pets are not allowed in the RV. / Pets are allowed with the Owner's approval when booking, and a pet cleaning fee applies. / Only service animals are allowed in the RV.] Smoking and vaping of any kind are not allowed in the RV. Odor removal and damage from pets or smoking are charged at cost.
7. Where the RV may go
The RV may be used only [Where the RV may go]. It may not be driven or towed off paved or maintained gravel roads, on beaches, or out of the country without the Owner's written permission. The Renter will follow all campground rules.
8. Prohibited uses
The Renter will not, and will not allow anyone to:
- drive or tow the RV under the influence of alcohol or drugs;
- carry more people than the RV's seat belts allow while moving, or ride in a travel trailer while it is towed;
- use the RV for commercial purposes, events without the Owner's permission, or any illegal activity;
- tow another vehicle with the RV without the Owner's permission; or
- sublet the RV or let an unapproved person drive it.
9. Rental fee and payment schedule
- Rental fee: [amount] for the rental period
- Delivery, prep, add-ons and other fees: [items and amount]
- Taxes: [amount]
- Total: [amount]
A payment of [amount] is due at booking, and the balance is due [when]. The Renter authorizes the Owner to charge the card on file for the balance and for any charges under this Agreement, including mileage, generator, fuel, propane, dumping, cleaning and late fees.
10. Security deposit
The Renter will provide a security deposit of [amount], held on the Renter's card [when]. For long rentals, the deposit may be charged and refunded instead, since card holds expire. The deposit may be used for damage, cleaning, fees and any other amounts owed under this Agreement. Any balance will be released within [number] days after the RV is returned and checked in. If the amounts owed exceed the deposit, the Renter will pay the difference.
11. Cancellation and refund policy
- Cancelled [days] or more days before the rental: full refund
- Cancelled [days] or more days before the rental: [percent]% refund
- Cancelled later than that, or no-show: no refund
Refunds are made to the original payment method.
12. Return condition and late return
The Renter will return the RV clean inside, with dishes washed, trash removed and the refrigerator emptied. A cleaning fee of [amount] applies if it is returned dirty. If the RV is returned late, the Renter will pay [amount]. If the RV is more than 24 hours late and the Owner cannot reach the Renter, the Owner may report it to the authorities.
13. Damage and the renter's responsibility
The RV will be inspected and photographed at check-out and check-in. The Renter is responsible for loss of or damage to the RV, its systems and equipment during the rental period, other than normal wear, including damage to the roof, awning, slide-outs, windows, tires and interior, and damage caused by passengers or pets. Charges include the reasonable cost of repair or replacement, and the Owner will give the Renter an itemized list.
14. Accidents, breakdowns and roadside help
In an accident, the Renter will make sure everyone is safe, call emergency services if needed, report it to the police where required, and notify the Owner immediately at [Phone]. For a breakdown, the Renter will stop safely and call the Owner before arranging any repair. Repairs the Owner approves in advance will be reimbursed with a receipt, unless the Renter caused the problem. If the RV can't be used because of a mechanical failure the Renter didn't cause, the Owner will refund the rental fee for the days lost.
15. Insurance
The Renter will carry the insurance the Owner requires for this rental: [[the Owner's policy, a protection plan, or the Renter's own policy, with proof]]. The Renter is responsible for any deductible and for damage that insurance doesn't cover.
16. Assumption of risk and release
The Renter understands that driving, towing and camping in an RV involve risks, including accidents, weather, fire, carbon monoxide and propane hazards, and the actions of others. The Renter voluntarily assumes these risks.
To the fullest extent allowed by law, the Renter releases, waives and agrees not to sue the Owner, its owners, employees and agents for any injury, loss or damage arising from the rental or use of the RV, except to the extent caused by the Owner's gross negligence or willful misconduct. The Renter agrees to indemnify the Owner against claims by others arising from the Renter's use of the RV.
17. General terms
This Agreement is governed by the laws of [state]. If any part of it is found unenforceable, the rest remains in effect. This Agreement, with the check-out and check-in inspections, is the entire agreement between the parties. The Renter agrees to sign this Agreement electronically.
18. Signatures
Renter: I have read and agree to this Agreement, including the assumption of risk and release in section 16.
Signature: ______________________ Date: __________
Owner: [Business name], by [name, title]
Signature: ______________________ Date: __________